Processing the Budget, Improving Procedures

By Scott Cannon, Treasurer

Since the last update, we have worked with the homeowners association Board of Directors to create the 2026 budget mailer, to be sent to homeowners by the HOA management company, William Douglas Management. The mailer also was posted to Slack for review ahead of delivering it physically via the U.S. Postal Service.

I also held a budget review session in the clubhouse Oct. 22. This is an annual line-by-line review of the budget that will be subject to the annual budget ratification.

Reimbursement requests also have been made a priority, and we have a form the treasurer fills out for William Douglas that helps speed the process.

The Finance Committee continues to review monthly statements to ensure items are correctly entered as proper general ledger codes, and the amounts paid out match with invoices received. We continue to work with William Douglas on incorrect charges related to ARC applications.

Upcoming activities for the Finance Committee include:

• Continue to work with Casey Ferrara, our William Douglas contact, on the monthly financial statements, ensuring items are categorized correctly. We receive the financial statements for the previous month around the 15th of each month.

• Budget ratification during the Nov. 3 annual meeting.

Our objectives are:

• Be financially responsible.

• Ensure the community maintains its wellness and grows its property value.

• Maintain HOA fees at the current level, $220 per month.

• Ensure reserve funds are allocated to cover HOA-mandated obligations.

• Determine/identify community “wants” vs. “needs” and prioritize the HOA annual budget based on income and expenses.