New Community Policies and Guidelines Coming Soon

By Sylvia Robinson, Chair 

At this time, the Architectural Review Committee members are awaiting the HOA board’s announcement that it has approved the updated Community Policies and Guidelines document, which we anticipate will be shared with homeowners in the coming weeks.

In the meantime, ARC members are continuing to review applications using the Community Policies and Guidelines from October 2020. In June, we reviewed four new applications and recommended them to the board for approval. The board also approved eight existing applications.

The Architectural Request Form, also referred to as the ARC application, is available on the William Douglas Management website and the Courtyards at Southpoint Slack channel, and can be accessed by clicking here. Completed applications and accompanying documents must be submitted to Casey Ferrara, our William Douglas representative, at cferrara@wmdouglas.com.

Please note: No installation can begin without formal approval from the HOA board.

In addition, please remember homeowners are responsible for making sure all utility lines are located and marked before any digging can take place. You can apply online by clicking here. This especially is important because timelines for location requests and some rules changed effective Oct. 1, 2025. Therefore, homeowners should check the website to ensure the rules and timing of your application will fit with your desired project. 

Moreover, certain items are not marked — such as plumbing lines leading to and from the property or properties that may be impacted by your project — so please be sure you take steps to locate any other buried infrastructure needing protection before you begin your project. This will help you avoid expensive mistakes, which would be the responsibility of each homeowner to fix.

Also, please remember neither the HOA board nor ARC can provide advice or decisions as to whether a proposed application complies with all local ordinances or codes. The obligation for this — including responsibility regarding drainage and/or utilities easements, setbacks or encroachments — rests with the homeowner. 

In closing, I want to thank ARC members, Gwen Bloom, Bruce Buley, Doris Alexander Buley, Art Chambers, Jeff Davidson and Mark Raker, and our HOA board liaison, Jill Pafford, for their diligent work and continuing contributions to this effort.